Time to Hire

What is Time to Hire ?


Time to hire is a critical metric within the realm of human resources, where it pertains to the duration taken to complete the recruitment process and secure a new employee. This metric encompasses the entire journey from the initial job application to the moment the candidate formally accepts the job offer.

Factors Influencing Time to Hire

Numerous factors exert influence over the time to hire, making it a dynamic metric that varies across industries and organizations. Key determinants of time to hire include:

  • Industry: Different industries may exhibit contrasting hiring timelines based on their unique demands and standards. For example, tech companies might have distinct hiring durations for software engineers compared to designers.
  • Job Level: The seniority of the position being filled can significantly affect the time to hire. High-level roles, which may require extensive qualifications and experience, might necessitate a more protracted hiring process.
  • Location: Geographical considerations can come into play, impacting the time to hire. Certain regions may have more competitive job markets, leading to lengthier recruitment periods.
  • Specialized Skills: Industries like the energy sector may mandate specific skills and education, thereby extending the hiring timeline. Conversely, the rapid growth of e-commerce has shortened hiring durations in that industry.

Calculating Time to Hire

As the employment landscape evolves, organizations increasingly turn to data-driven approaches and software solutions to calculate and manage their time to hire. Leveraging data analytics, particularly in software like Excel, allows for a comprehensive assessment of hiring statistics and facilitates the development of strategies aimed at reducing time to hire.

Time to Fill vs. Time to Hire

It is essential to distinguish between time to fill and time to hire, as these terms are often confused. Time to hire measures the duration from the candidate's application to their formal acceptance of the job offer. In contrast, time to fill encompasses the entirety of the hiring process, commencing from the moment a job is posted to the point at which a candidate accepts the position. Factors such as industry, job role, and salary can cause variations in the average time to fill versus time to hire.

Final Thoughts 

Determining the optimal time to hire presents a complex challenge for businesses. However, by considering benchmarks for time to hire and adopting effective hiring practices, human resources managers can enhance their ability to recruit new employees within timelines that align with their organizational needs and goals.