When your company wants to hire foreign workers in Malaysia, an Employer of Record (EOR) simplifies the process. EORs handle hiring international employees, ensuring compliance, payments, and benefits, even for non-Malaysian companies.

Partnering with Gloroots' Malaysian EOR lets you hire faster, no matter your company's size or business goals. Gloroots' EOR services manage everything, freeing you to focus on your core work. This way, you can discover talent in Malaysia and explore business opportunities without the complexity of regulations.

When enterprises aspire to expand their operations in Malaysia, the conventional approach necessitates the establishment of a local subsidiary. This process can span several months. 

The second challenge will be hiring in compliance with Malaysia’s labor laws. Malaysian employees are offered various workplace rights according to the Malaysia's Employment Act of 1995. For example, Malaysia’s labor pool has a substantial portion of migrant workers. There are specific regulations governing the employment of these workers, including levies, quotas, and specific terms and conditions.

Gloroots presents a reliable solution for global corporations seeking to tap into Malaysia's talent reservoir without the hassles of dealing with labor laws. Through our Professional Employer Organization (PEO) services, we assume the role of intermediaries, guaranteeing an optimal work experience for employees.

EOR/ PEO services can be billed using two methods: a fixed yearly fee per employee or a calculated fee based on the company's annual payroll. The first option generally falls within a specific range, while the second option is a percentage of the total payroll.

Gloroots provides an equally competitive platform at an attractive rate. Our pricing guarantees that your company and its employees receive the necessary HR support for optimal performance.

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Key Metrics For Foreign Employers

The table below depicts key indicators from the Global Talent Competitiveness Report for employers wishing to hire from Malaysia.

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Source: The Global Talent Competitiveness Index 2023

Through the Gloroots’ Recrew platform, you can discover amazing talent in Malaysia.

Malaysia has established its employment regulations under the Employee Act of 1955. As mentioned previously, this guarantees that each employee is entitled to receive the salary and benefits that their employers are obligated to provide. International companies have two options to recruit and employ Malaysians in their workforce: by establishing a local company within the country or by partnering with a third-party entity responsible for hiring in the country.

Gloroots' Malaysian EOR and PEO service can assist businesses aiming to expand in Malaysia by recruiting exceptional talents on their behalf. We will ensure that your company adheres to the employment standards in this region.

Employment Contract

As per the Employment Act of 1955, any employment arrangement extending beyond one month must have a written contract detailing fundamental employment aspects including:

•  Identification of involved parties
•  Start date (and duration for temporary contracts)
• Workplace
•  Job description and responsibilities
• Base salary along with additional compensation or benefits
• Payment terms
• Probation period
• Working hours
•  Total holidays
• Notice periods and termination procedures
• Provisions for health and safety
• Employees in Malaysia can have either fixed-term or permanent employment status.

Working Hour 

The usual workday consists of eight hours, with a weekly limit of 45 hours, although a 40-hour workweek is often practiced.

Overtime

When employees work more than  45 hours, they are eligible for overtime pay. Overtime rates are governed by three sources - the Employment Act, employment agreements, and collective bargaining agreements. Primarily, the Employment Act is used as a guideline, although its application is limited to manual and non-manual employees earning less than 2,000 MYR.

Refer to the table below for overtime rates

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Minimum Wage

Malaysia’s national minimum wage is set at 1,700 MYR per month. The wage hike applies only to private sector employers with five or more employees.

Maternity Leave and Paternity Leave

In Malaysia, female employees in the private sector are granted a paid maternity leave of 98 consecutive days, with full payment. This leave begins 30 days before the expected due date.  Note that maternity leave benefits are applicable only for a female employee's first five surviving children. 

The employee has the option to rejoin work at any time within the 98-day period, subject to her employer's agreement and certification of her fitness to work by a medical professional.

Annual leave

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Sick Leave

Paid sick leave in Malaysia depends on the employment contract, years of service, and a valid medical certificate. The amount of sick leave is linked to the length of employment:

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Additionally, hospitalized workers are granted 60 days of hospitalization leave each year, along with their regular sick leave entitlement.

Income Tax

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Employer Payroll Contributions

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Employee Payroll Contributions

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Termination Process

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In Malaysia, when a company wants to end an employee's job, they usually follow the standard rules set by labor laws. They can't just fire someone without a good reason. They have to give written notice to the government about it. There are special rules for pregnant employees. They can only be let go if they break their work agreement, do something wrong at work, or if the company is closing down.

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Notice Period

Employees have the following minimal notice periods:

Alternatively, either party can opt for a payment instead of notice.

Severance Pay

In Malaysia, severance pay is obligatory when relevant, but the sum varies depending on the duration of employment.

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Probation Periods

In Malaysia, the probationary period for permanent employees typically spans from 1 to 3 months. However, it's important to note that the Employment Act stipulates that employee entitlements remain consistent regardless of whether they are in their probationary period or not.

Hiring employees in Malaysia might seem complex due to various regulations to remember. You need to understand employment laws, ensure accurate payments to employees, adhere to fairness and data protection rules, and more. All these factors can make the hiring process appear intricate.

But here's the good news – Gloroots can simplify everything for you. Our comprehensive solutions offer a convenient way to manage all aspects of hiring in Malaysia. Our experts assist with international hiring and complying with payment and work regulations. We handle employment agreements, on-time payments, and benefits, allowing you to concentrate on choosing the best candidates.

You can rely on Gloroots to make global hiring straightforward and hassle-free.