EOR Service in Poland

Shraddha Saxena

Hire, Onboard and Pay Employees in Poland Quickly and Efficiently

Hiring in Poland at a glance

CURRENCY
Polish Złoty (PLN)
working hours
40 hours
public/bank holidays
13 Days
capital
Warsaw
language
Polish
date format
DD/MM/YYYY
remote workers
1.2M
tax year
Jan 1st to Dec 31st.
minimum hourly salary
No minimum wage
CURRENCY
Polish Złoty (PLN)
public/bank holidays
13 Days
capital
Warsaw
language
Polish
date format
DD/MM/YYYY
tax year
Jan 1st to Dec 31st.
payroll frequency
Monthly
GDP
$688.18 billion (2022)
working hours
40 hours

Employer of Record in Poland

A Polish EOR (Employer of Record) specializes in handling all employment-related obligations and liabilities, simplifying the expansion process in the country while maintaining full compliance. This includes managing payroll efficiently, adhering to tax regulations rigorously, and ensuring strict compliance with local labor laws. While your company continues to oversee daily employee operations, the EOR assumes the crucial role of the legal employer. This partnership not only lightens your administrative load but also guarantees comprehensive compliance with Polish regulations, making it ideal for employers.

Why use Poland EOR?

Partnering with a Poland EOR/PEO simplifies your business expansion. You may be unfamiliar with Poland's unique labor laws, but an EOR/PEO, with local expertise, ensures compliance with regulations like minimum wages and working hours. 


This is because Poland’s labor laws have some unique laws different from many other countries. For example, annual leave is based both on age and years of employment. Employees under the age of 30 are entitled to 20 days of leave, while those above 30 get 26 days, provided they have a certain length of employment service.


Even experienced foreign employers may overlook these nuances. A Poland EOR can help you navigate these nuances and compliantly hire employees from the country. 

EOR Costs in Poland

Poland EOR/PEO service costs vary based on factors like the number of employees, services required, and project complexity. Pricing typically includes a monthly fee per employee or a percentage of their salary, plus extra charges for additional services. For a customised quote, consult with the EOR/PEO provider.

Key Metrics For Foreign Employers 

Poland boasts an impressive literacy rate of 99.8%. This presents a substantial talent pool for international employers.

Poland's combination of talent availability and economic stability has earned it a strong ranking of 40 among 190 competing economies worldwide. For employers seeking strategic opportunities and looking to tap into these advantages, Poland offers a promising landscape. 

The table below depicts key indicators from the Global Talent Competitiveness Report for employers wishing to hire from Poland

Factors Global Ranking Interpretation
Rule of law 42 Indicates effectiveness of law enforcement
Labour-employer cooperation 71 Indicates positive labor-employee relationships
Reading Maths, and Science 8 Indicates average scores in OECD's survey of 15-year old students
University Ranking 41 Indicates average QS rankings
Labour productivity per employee 35 Indicates total output by the total labor input used to produce that output
Ease of finding skilled employees 84 Indicates findability of skilled talent
Workforce with tertiary education 35 Indicates % of workforce with PG degrees
Digital Skills 52 Indicates prevalence of advanced digital skills in the population

Source: The Global Talent Competitiveness Index 2022

Through the Gloroots’ Recrew platform, you can discover amazing talent in Poland.

Why work in Poland?

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Risks of misclassification

"Misclassification of employees" refers to incorrectly categorizing workers, often as independent contractors, leading to legal issues. In Poland, partnering with a PEO/EOR reduces misclassification risks by ensuring compliance, precise payroll, and access to benefits, allowing employers to focus on core operations.


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Employing in Poland

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Tax

Tax and Social Security contribution:

Employee contribution

Contributor Rate
Retirement 9.76%
Pension 1.50%
Sickness 2.45%
Health Insurance 9.00%
Total Employee Cost 22.71%

Employer contribution

Contribution Rate Additional information
Retirement Pension 9.76% (The contribution is capped at an annual salary of PLN 208,050.00 in 2023. Above this salary, the contribution will still apply to PLN 208,050.)
Disability Fund 6.50% (The contribution is capped at an annual salary of PLN 208,050.00 in 2023. Above this salary, the contribution will still apply to PLN 208,050.)
Accident Fund 0.67% – 3.33% -
Labor fund 2.45% -
Guaranteed Employee Benefits Fund 0.10% -
Total Employment Cost 19.48% – 22.14%

Employee Income tax

Income Range Rate
0-30,000 PLN 0.00%
30,001 PLN-120,000 PLN 12.00%
Over 120,000 PLN 32.00%

Separation

The termination procedure differs based on the specific employment agreement, collective agreement, type of contract, and the grounds for termination.

Severance Pay

Employers with over 20 employees or employees terminated due to employer fault receive severance pay determined by the employee's length of service as follows:

Years of employment Severance pay
< 2 years

2 to 8 years

> 8 years
1 month’s salary

Two months

3 months

The maximum severance pay is capped at 15 times the minimum wage.

Notice Period

In Poland, the notice period for both temporary and permanent employees is determined by the length of the employee's service as follows:

Duration of service Notice period
0 to 6 months

6 months to 3 years

> 3 years
2 weeks

1 month

3 months

Probation period

Probation or trial periods are typically specified in the employee's contract, but the common practice in Poland is a three-month period.

Start Hiring in Poland today

When hiring globally, ensuring compliance comes with its own set of battles. Employers must ensure all hiring and onboarding activities adhere to employment laws, payroll procedures, DE&I compliance, GDPR and similar data protection, etc. If you think it is hard to set up local entities and start hiring, keeping up with a dynamic compliance landscape is far harder. 

Gloroots helps you minimize all these efforts by providing a single window to manage all these tasks. Our in-house experts fully shield you from cross-border employment and payroll compliance risks. We do this by helping you with generating employment contracts, on-time payments, compliant benefits, while you focus only on screening talent. 

Our promise is a stress-free global employment experience for both you and your employee.

Contact our experts today to kickstart your global hiring campaign.

Grow your team in Poland

Building a robust team entails hiring the right talent for the right positions at the right time. In Poland, employers must establish a local entity to effectively handle compliance, payroll, taxes, and benefits, which can be intricate due to the country's employment regulations.

This is where Gloroots and our global Employer of Record (EoR) service come in. With us, you can delegate the complexities of payroll, tax management, benefits, and compliance, enabling you to redirect your attention to what truly matters – your employees and the expansion of your company.

Are you Ready to
Experience Seamless Hiring in Poland?

Let us take care of all your employment needs. We guarantee easy onboarding & compliant workforce management in Poland.

Speak to our Expert